A spreadsheet program is a terrific tool for maintaining and calculating small sets of information. Microsoft Excel is easy to understand, create column names, enter your data, create formulas, and you're on your way. You can sort, filter, and format the data quickly and easily. But spreadsheets are not ideal for handling hundreds of records where you need to have 'one version of the truth' for something like a customer, a contact, or main 'thing' you need to track. It is very easy to introduce errors into a spreadsheet, which then makes analysis, summing, and reporting very challenging. The image below provides a quick example of several key challenges spreadsheets face. The value any database can provide is to store related information in one place, and then let you connect various different things together (sometimes called 'entities' in database speak). You store one version of the truth for any given thing, like a client, a DVD, or an order. Some of the major benefits to using a database are: • Fewer errors and inconsistencies. Maintaining one version of the truth for the things you need to track minimizes the potential for duplication, errors, and inconsistent values. In the Excel example above, customer names, contact phone numbers, and product names are misspelled, transposed, and abbreviated in different forms. Imagine trying to create a report or graph in Excel that shows an accurate picture of your sales or other key performance indicators. • Higher productivity. You and others working in your database need only change a single record and all other related things in your database will automatically 'see' the change. In our Excel example, you would need to change every occurrence of a customer's name. Find and replace wouldn't necessarily catch that a customer's name is spelled six different ways. In a database, there is only one customer record to change. Every other record (orders, contacts, etc) that relates to that customer record will never need to change because they are joined to the customer. • Security and Control. Databases provide a central location to store, secure, and control your data. Microsoft Access includes the ability to encrypt and password protect database files. And with users relying on a database rather than separate Excel spreadsheets, you can have greater control over access to the information. 51+ Microsoft Access Templates – Free Samples. Access Database Template 2010. Number when you are looking for microsoft access customer database template. If you're new to databases, or if you just don't want to spend time creating a database from scratch, Microsoft Access 2010 provides various templates that you can. The contact database template may only be used freely -- you may not modify it and sell it. You may include it in applications you develop for clients provided you pass on the download link and share the source code and designs with your modifications to contact objects.
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May 2018
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